Bonsai is an all-in-one business management platform for freelancers and service teams, covering CRM, proposals, contracts, invoicing, time tracking, and expenses.
from $9/user/mo
About Receiptorai
What is Receiptorai?
Receiptorai is an AI-powered bookkeeping automation tool that connects to your email (Gmail, Outlook) or WhatsApp, then automatically finds, extracts, and organizes receipts and invoices. It replaces manual forwarding and generic OCR tools with context-aware categorization and retroactive extraction from your inbox history.
Who is it for?
It’s built for small business owners, freelancers, and accountants who want to cut time spent on receipt management. If you receive many receipts via email or WhatsApp and need audit-ready records, this tool suits you. It’s not ideal for those needing complex inventory or payroll features—it focuses purely on document capture and export.
Key problem solved
Manual receipt processing takes 15+ minutes per invoice. Receiptorai reduces that to about 30 seconds per document, with real-time monitoring and smart categorization. It integrates with QuickBooks, Xero, Google Drive, and exports to CSV, PDF, or ZIP—making tax time and accounting close cycles faster.
Real use cases
Retroactively scan a year of past emails to recover receipts (one-time purchase). Automatically monitor new emails or WhatsApp forwards for ongoing capture. Export categorized data to Xero or QuickBooks for seamless reconciliation. Save 5+ hours weekly—as reported by 7,000+ businesses.
Key features
- Email & WhatsApp Capture — Automatically detect and extract receipts from your inbox or forwarded WhatsApp messages.
- Retroactive Extraction — Scan past email history to backfill missing receipts (one-time purchase).
- Context-Aware Categorization — AI with transaction context sorts expenses intelligently, not just basic tags.
- Audit-Ready Exports — Export to CSV, PDF, ZIP, or sync directly to QuickBooks and Xero.
- Real-Time Monitoring — New receipts are processed as they arrive, with no manual forwarding needed.
- Multi-Currency & Language Support — Works with any currency or language, ideal for international businesses.
- Smart Filtering — Exclude specific senders or domains to keep only relevant documents.
SaaSpartout Score
7.5
/10
Editorial score from our review methodology — not user ratings.
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Receiptorai Pricing
Receiptorai pricing: $29/mo.
For comparison: the median starting price in Finance & Accounting is $20/month, measured across 145 tools we track. See the full SaaS Pricing Index →
Starter — $29/month
For one business: unlimited email accounts, unlimited mobile scanners, accounting export (QuickBooks/Xero), forward export, built-in automations, memory. Includes 500 items checked, 50 documents captured, 50 agent queries, 1 accounting connection (extra add-ons billed per unit).
Growth — $79/month
Everything in Starter, plus storage export, custom automations, workspaces, business entity matching, API/MCP/CLI access, webhooks. Includes 2,500 items checked, 250 documents captured, 250 agent queries, 2 accounting connections, 1 export destination.
Scale — $199/month
For multi-entity workflows: includes 10,000 items checked, 1,000 documents captured, 1,000 agent queries, 5 accounting connections, 3 export destinations, and advanced features like team workflows.
Enterprise — Custom
Tailored for large businesses: advanced security, custom authentication, custom integrations, SLA agreement.
One-Time Retroactive Scan
Priced by email volume (from $0.012 to $0.025/email). Ideal for backlog recovery.
All subscription plans offer a free trial. No free plan.
Frequently asked questions
How much does Receiptorai cost?
Receiptorai subscription starts at $29 per month for the Starter plan. A one-time Retroactive Scan is available from $0.012 per email.
Is there a free trial or free plan?
Yes, Receiptorai offers a free trial for all subscription plans. There is no permanent free plan.
Who is Receiptorai best for?
It's best for freelancers, small business owners, and accountants who want to automate receipt capture from email or WhatsApp and save 5+ hours per week.
Can Receiptorai scan past emails?
Yes, via the one-time Retroactive Scan, you can recover receipts from your email history, priced per email volume.
What are the top alternatives to Receiptorai?
Alternatives include Hubdoc, Dext, and other bookkeeping automation tools, but Receiptorai stands out for its retroactive extraction and WhatsApp support.
What is the main limitation of Receiptorai?
It focuses solely on receipt/invoice capture and export; it does not handle full accounting, payroll, or inventory management.
