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About SProbot
What is SProbot?
SProbot is a SharePoint storage management tool that helps organizations reduce storage costs and improve security by identifying and cleaning up unnecessary content, oversharing, and inactive sites. It provides detailed reporting on storage usage, sharing links, and activity history, enabling admins to make informed decisions.
Problem It Solves
SharePoint storage is expensive, and without regular cleanup, costs can spiral. SProbot solves this by automating the discovery of redundant versions, large files, inactive sites, and oversharing, allowing you to reclaim storage and cut costs by up to 30%—often paying for itself within the first year.
Who It Is For
SProbot is for SharePoint administrators and IT teams in organizations using SharePoint Online, especially those with large storage quotas or growing data. It's ideal for businesses looking to optimize storage spend and tighten security. It's not for individual users or those without SharePoint admin access.
Real Use Cases
Use SProbot to clean up inactive sites before they inflate your storage bill, identify and restrict overshared links, or get AI-assisted assessments to decide which content to archive or delete. For example, a systems manager at a retail company used SProbot to free up over 15 TB and save more than $39,000 annually.
Key features
- Health Check with Detailed Metrics — Gain immediate visibility into your tenant's storage health and key metrics.
- Recommended Reviews — Receive curated lists of items to review for cleanup and security.
- Large and Inactive File Cleanup — Identify and remove large files and inactive sites that consume unnecessary storage.
- Ownership and Guest Reporting — See who owns sites and what external access exists, helping manage security.
- Sharing Link Reporting and Cleanup — Detect and revoke unsafe or unnecessary sharing links.
- Automated Site Descriptions — Automatically generate descriptions for sites to clarify purpose and ownership.
- Content Discovery by Topic & Trivial File Detection — Use AI to tag content and detect trivial files, aiding restructuring decisions.
SaaSpartout Score
7.4
/10
Editorial score from our review methodology — not user ratings.
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SProbot Pricing
SProbot pricing: from $0/year.
Management Plan
Price: $0/year (for 10 TB tenant storage)
Includes: Health check with detailed metrics, recommended reviews, large and inactive file cleanup, inactive site cleanup, ownership and guest reporting, sharing link reporting and cleanup, and detailed activity history.
Management with AI Plan
Price: Not explicitly listed; contact sales for pricing.
Includes everything in Management plus AI assessment with automated site descriptions, content discovery by topic, trivial file detection, and test and empty site detection.
All plans come with a 14-day free trial with no credit card required, offering access to all reporting, 25 cleanup actions, and AI assessment of 10 sites.
Frequently asked questions
Is SProbot free?
SProbot offers a 14-day free trial with no credit card and no obligation. After the trial, you can choose a subscription plan, starting with the Management plan at $0/year for 10 TB storage (but this may be a promotional or self-serve tier; contact sales for full details).
How much does SProbot cost?
SProbot's Management plan is listed at $0/year for tenants up to 10 TB, which likely represents a free tier. The Management with AI plan includes advanced features but requires contacting sales for pricing. All plans include a 14-day free trial.
Who is SProbot best for?
SProbot is best for SharePoint administrators and IT teams in organizations that need to control storage costs and improve security. It's particularly useful for enterprises with large SharePoint tenants or rapid storage growth.
What are the top alternatives to SProbot?
Alternatives to SProbot include ShareGate, AvePoint, and Veeam, which also offer SharePoint management and optimization features. However, SProbot focuses specifically on storage cleanup and cost reduction with an AI-assisted approach.
How does SProbot work?
SProbot connects to your SharePoint tenant, indexes your sites and files, then runs health checks to identify unnecessary content, oversharing, and inactive sites. You can use its reporting and cleanup actions to reclaim storage, and its AI features provide deeper content analysis.
What is a key limitation of SProbot?
SProbot's primary focus is on storage optimization and security cleanup. It may not offer full-scale governance or migration features that some broader SharePoint management tools provide, so it's best for targeted storage cost reduction.
