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About SyncPenguin
What is SyncPenguin?
SyncPenguin is a cloud-based synchronization tool that automatically syncs calendars, contacts, tasks, and inventory between popular business apps like Microsoft 365, Google Workspace, Outlook, iCloud, HubSpot, Notion, Square, Shopify, and more. It supports one-way and two-way sync with flexible configurations like one-to-one, one-to-many, and many-to-many.
What problem does it solve?
It eliminates double-booking, manual data entry, and inconsistent customer data across apps. SyncPenguin ensures your data is always up-to-date in real-time, so your team avoids scheduling conflicts and errors. It's designed for businesses that rely on multiple platforms and need reliable, secure sync without complex coding.
Who is it for?
SyncPenguin is ideal for small to large enterprises, IT administrators, and individuals who need to sync organizational or personal calendars, contacts, tasks, or inventory across apps. It's especially useful for retail businesses syncing inventory between Square, Shopify, and WooCommerce, and for companies managing global address lists (GAL) for employee contacts. It's not a workaround for manual data entry nor a replacement for a full CRM; it's a synchronization layer, not a data management system.
Real use cases
Sync your Office 365 and Google Calendar to avoid double-bookings. Merge and sync contact lists between Notion and Google. Keep task lists in sync between HubSpot and Office 365. Sync inventory levels between Square and Shopify for online and in-store sales.
Key features
- Two-way and one-way sync — configure sync direction for each data type and sync flow.
- Supports 20+ apps — Microsoft 365, Google Workspace, iCloud, HubSpot, Notion, Square, Shopify, and more.
- Multi-tenant sync — sync one-to-many, many-to-one, or many-to-many for complex org structures.
- Custom fields and mapping — map fields to match your data model exactly.
- Filters and rules — apply complex conditions to control what syncs and how.
- Duplicate detection — prevents duplicate contacts, tasks, and meetings.
- Historical data sync — merge existing data on setup (initial merge not counted toward monthly usage).
SaaSpartout Score
7.4
/10
Editorial score from our review methodology — not user ratings.
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SyncPenguin Pricing
SyncPenguin pricing: from $9/mo.
Starter Plan — $9/month
Up to 2 active sync flows and up to 2,000 updates per month. Includes two-way and one-way sync, duplicate detection, custom fields, unlimited field mappings, unlimited filters and rules, and full support. 14-day free trial, no credit card required.
Note: Additional sync flows and higher update limits are available at higher tiers (see pricing page). Each flow counts individually in one-to-many sync. Updates are only counted when data changes sync successfully; initial merge and migration events are free.
All plans include a 14-day free trial, no credit card required.
Frequently asked questions
How much does SyncPenguin cost?
SyncPenguin's basic plan starts at $9 per month, which includes 2 sync flows and 2,000 updates per month, with a 14-day free trial and no credit card required. Higher tiers offer more sync flows and updates.
Is SyncPenguin free?
SyncPenguin offers a 14-day free trial on all plans, but there is no permanent free plan. The basic plan starts at $9 per month.
What is a sync flow in SyncPenguin?
A sync flow represents a single pair of calendars, contact lists, task lists, or stores that are continuously synced by SyncPenguin. In one-to-many sync, each synced user counts as one flow.
Who is SyncPenguin best for?
SyncPenguin is best for businesses and individuals who need reliable syncing between multiple apps like Microsoft 365, Google Workspace, Notion, Shopify, and Square—especially for calendars, contacts, tasks, and inventory. It's used by over 2,100 corporate and individual customers.
What are the top alternatives to SyncPenguin?
Alternatives include Zapier, Make (formerly Integromat), and native integrations offered by apps like Microsoft and Google. However, SyncPenguin is specialized for complex continuous sync scenarios like multi-tenant and one-to-many, which may be more efficient and affordable than general automation tools.
What is SyncPenguin's key limitation?
SyncPenguin's basic plan limits you to 2 sync flows and 2,000 updates per month. If you need more active sync flows or higher data change volume, you must upgrade to a higher plan. Also, sync flows are counted individually in one-to-many scenarios, which can consume your flow limit quickly.
