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About DataTako
What is DataTako?
DataTako is a branded portal that lets you share Power BI reports with clients and external users without requiring them to have a Microsoft account or a Power BI Pro license. It runs on your own domain and uses Microsoft Fabric or Power BI Embedded capacity to securely host and display reports.
What problem does it solve?
Traditionally, sharing Power BI reports externally means buying a Pro license for every viewer, which gets expensive as your client base grows. DataTako eliminates per-user licensing costs by replacing them with a single Fabric capacity. This can reduce costs significantly, especially with its auto-pause feature and usage-aligned refresh windows, which the company says can lower average Fabric capacity costs by up to 70%.
Who is it for?
DataTako is built for Power BI developers, consultants, and organizations that need to share reports with people outside their company—clients, partners, or stakeholders. It's ideal for those who want a professional, branded experience without the administrative burden of managing Microsoft accounts or licenses. It's not for individuals who only need to share reports internally within a Microsoft 365 tenant.
Real use cases
Examples include a marketing agency delivering monthly performance dashboards to clients via a custom URL, a financial consultancy sharing portfolio reports with investors, or a SaaS company providing usage analytics to enterprise customers—all with row-level security to ensure each viewer only sees the data they're allowed to see.
Key features
- Branded portal — Host reports on your own domain with your logo and colors; no DataTako or Microsoft branding visible to your clients.
- Unlimited viewers — Invite as many clients as you like; they only need an email and password to log in.
- Row-level security — Automatically enforced so each viewer sees only their data.
- Embed paginated reports & PDFs — Share not only Power BI reports but also paginated reports and PDF documents.
- Multi-language portals — Offer your portal in multiple languages to accommodate international clients.
- Bookmarks & report insights — Save report states and gain insights into how reports are used.
- SSO & advanced security (Scale plan) — Connect with Azure Entra and support SAML 2.0 providers like Okta.
SaaSpartout Score
7.4
/10
Editorial score from our review methodology — not user ratings.
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DataTako Pricing
DataTako pricing: from €279/mo.
Launch — €279/month
Unlimited users & reports. Includes distribution of Power BI reports, paginated reports & PDFs, bookmarks, comments, report insights, Power BI query parameters & RLS, full whitelabel (domain, styling, email), multi-language portals, and up to 3 sub-organisations. Requires a Microsoft Fabric or Power BI Embedded capacity (F2 or higher).
Scale — €479/month
Everything in Launch, plus unlimited sub-organisations, Azure Entra connection, SAML 2.0 support (Okta, etc.), up to 3 AI agents, customer API, and Android & iOS apps. Requires a Fabric capacity (F2 or higher).
Enterprise — Custom
Everything in Scale, plus custom SLA, dedicated account manager, app under your own name in app stores, unlimited AI agents, priority support, compliance reports and audit logs. Requires a Fabric capacity (F2 or higher).
All plans come with a free trial—sign up to try DataTako with a demo environment.
Frequently asked questions
How much does DataTako cost?
DataTako starts at €279 per month for the Launch plan, which includes unlimited users and reports. The Scale plan is €479/month, and Enterprise is custom-priced. You also need a Microsoft Fabric capacity (F2 or higher) to run DataTako.
Does DataTako offer a free trial?
Yes, DataTako offers a free trial. You can sign up and receive a demo-filled environment to test all features before committing to a paid plan.
What is DataTako used for?
DataTako is used to share Power BI reports with people outside your company, such as clients, partners, or stakeholders, through a branded portal. It eliminates the need for per-user Power BI Pro licenses.
Who is DataTako best for?
DataTako is best for Power BI consultants, agencies, and organizations that frequently share reports externally and want a cost-effective, branded solution. It's also suitable for enterprises that need SSO and advanced security features.
Does DataTako require a Microsoft account for viewers?
No, viewers of your DataTako portal do not need a Microsoft account or Power BI license. They simply log in with an email and password, or via SSO if you're on the Scale plan.
