Bonsai ◆
Bonsai is an all-in-one business management platform for freelancers and service teams, covering CRM, proposals, contracts, invoicing, time tracking, and expenses.
from $9/user/mo
About Rydoo
What is Rydoo?
Rydoo is a cloud-based expense management solution that automates submission, approval, and control of employee expenses. It captures receipts via OCR, tracks mileage, syncs corporate cards, and integrates with finance tools like Netsuite, Xero, and Microsoft Dynamics.
Who is Rydoo for?
It suits growing businesses (starting at 5 users) to large enterprises (starting at 50 users) with multi-country compliance needs. It is ideal for finance teams that want to reduce manual work, speed up reimbursements, and gain real-time visibility. It may be overkill for freelancers or tiny teams needing only basic receipt tracking without approval flows.
Real use cases
Managers can approve with a single tap, detecting out-of-policy claims via AI. Finance teams set automated approvals for low-risk expenses and get real-time dashboards. The AI Expense Policy Assistant answers policy questions instantly, while Smart Audit analyzes all expenses for non-compliant spend.
Why choose Rydoo?
Rydoo claims 7.7x recurring ROI, 74% productivity gains, and 32.7 hours saved per year per user. It integrates with over 35 tools and offers per diem management, multi-level approvals, and corporate cards (Business plan and up). Available in €, $, and £.
Key features
- AI receipt scanning – Turn any receipt into a pre-filled expense in under 10 seconds.
- Mileage tracking – Automatically calculates distance and claim amount based on destination and rates.
- Multi-level approval flows – Configure up to two levels of approval; set automated rules for low-risk expenses.
- Integrations – Sync with 35+ ERP, HR, and travel tools like Netsuite, Xero, and Uber.
- Smart Audit – AI detects non-compliant spend, reducing manual reviews (Enterprise plan).
- Rydoo Cards – Smart virtual and physical corporate cards for one-time and recurring purchases (Business plan).
- ERP sync – Export expense data directly to your ERP with SFTP/API (Business plan).
SaaSpartout Score
7.8
/10
Editorial score from our review methodology — not user ratings.
Rydoo Pricing
Rydoo pricing: from €8/user/mo (billed annually).
Essentials (from €8/user/mo, billed annually; €10 monthly)
For growing businesses. Supports 5+ users. Includes mobile app with receipt scanner, unlimited expenses, mileage expenses, basic integrations (Uber, Lyft, Slack), single approval flow, local legal & tax compliance, PDF/Excel exports, certified paperless expensing, export templates.
Pro (from €10/user/mo, billed annually; €12 monthly)
For scaling companies with flexible policies. Includes all Essentials features, plus per diems (15+ countries), online accounting integrations (QuickBooks, Xero, Exact Online), automated transaction reconciliation (Visa, Mastercard, Amex, Corner Card, AirPlus), customisable policies & rules, multilevel approval flow (up to 2 levels), customisable input fields, multi-country local compliance, personalised guidance.
Business (custom pricing)
For companies with multi-country needs. Starting at 30 active users. Includes all Pro features, plus Rydoo Cards (virtual & physical), SFTP access, API access, custom bank transactions feed, priority ticket support.
Enterprise (custom pricing)
For deep spend intelligence. Starting at 50 active users. Includes all Business features, plus Rydoo Smart Audit (AI analysis) for new customers subscribing on/after June 15, 2025, advanced approval workflows, advanced custom fields.
Free trial? Not mentioned on the pricing page—contact Rydoo for demo or trial options.
Frequently asked questions
How much does Rydoo cost?
Rydoo starts at €8/user/month (billed annually) for the Essentials plan. Pro costs from €10/user/month annually. Business and Enterprise plans have custom pricing.
Is there a free trial or free plan?
The pricing page does not mention a free trial or free plan. It says 'Get started' and 'Let's talk' for demos—so likely a free trial is available upon request.
What is Rydoo used for?
Rydoo is used for expense management: capturing receipts, tracking mileage, approving expenses, and controlling spend with real-time dashboards. It automates the entire expense workflow for finance teams.
Who is Rydoo best for?
Rydoo is best for growing businesses (5+ users) and enterprises (50+ users) that need multi-country compliance, AI-powered auditing, and integrations with ERP systems like Netsuite and Xero. It's not ideal for freelancers with no approval flows.
What are the top Rydoo alternatives?
Common alternatives include Expensify, SAP Concur, Zoho Expense, and Webexpenses. Rydoo stands out for its AI Expense Policy Assistant, Smart Audit, and flat per-user pricing starting at €8/month.
Does Rydoo integrate with accounting software?
Yes, Rydoo integrates with over 35 finance, ERP, HR, and travel tools, including QuickBooks, Xero, Exact Online, Netsuite, Microsoft Dynamics, Uber, and Egencia. Pro plan and above include accounting integrations.
