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About ApproveThis
What is ApproveThis?
ApproveThis is an approval workflow tool designed for external approvals—those that cross organizational lines. It lets you send approval requests to clients, vendors, and partners who can approve with one secure click from their inbox, without creating an account or logging in. Every decision is logged and timestamped for a full audit trail.
Why use ApproveThis?
Traditional approval tools break when you need external approvals. ApproveThis solves that by using single-use, time-limited tokens, so your client just clicks a button in an email. No shared passwords, no open links, no chasing follow-ups. Decisions land in hours instead of weeks.
Who is ApproveThis for?
ApproveThis is best for agencies, accounting firms, marketing teams, and operations that need approvals from outside stakeholders—clients, vendors, partners. It's also great for internal teams that want a simple, efficient approval process. It's not for organizations that require full project management suites or heavy customization.
Real use cases
Use ApproveThis to get client sign-offs on proposals, vendor PO terms confirmation, contract reviews, and internal approvals like time-off requests. With 150+ templates and AI-powered form generation, you can set up a workflow in seconds.
Key features
- One-click approvals — Approvers decide from email with no login required.
- Audit trail — Every action is logged with immutable timestamps.
- White-label portal — Your own custom subdomain for client approvals.
- Smart routing — Automatic routing by role, dollar threshold, or custom rules.
- AI form generation — Describe your need in plain English, get a form in seconds.
- 150+ templates — Ready-made approval workflows for common use cases.
SaaSpartout Score
6.9
/10
Editorial score from our review methodology — not user ratings.
◆ AI advisor — 30 seconds, no signup
Why are you looking at Project Management tools today?
ApproveThis Pricing
ApproveThis pricing: from $25/mo.
For comparison: the median starting price in Project Management is $15/month, measured across 135 tools we track. See the full SaaS Pricing Index →
Starter Plan
$25/month (billed annually) — includes 25 approval requests per month, multi-step workflows, unlimited team members, Slack & email notifications, advanced reporting & audit logs, API access, and priority support. (Price based on annual billing; monthly billing available at higher rate.)
Growth Plan
$50/month (billed annually) — includes 50 approval requests per month, plus all Starter features.
Pro Plan
$100/month (billed annually) — includes 100 approval requests per month, plus all features.
Business Plan
$150/month (billed annually) — includes 150 approval requests per month, plus all features.
Scale Plan
$250/month (billed annually) — includes 250 approval requests per month.
Enterprise Plan
$500/month (billed annually) — includes 500 approval requests per month.
Custom Plan
$750/month (billed annually) — includes 750 approval requests per month.
Ultimate Plan
$1000/month (billed annually) — includes 1000 approval requests per month.
All plans include a 14-day free trial, no credit card required. Overages are billed at your tier's rate.
Frequently asked questions
How much does ApproveThis cost?
ApproveThis pricing starts at $25/month for 25 approval requests per month (billed annually). Higher tiers are available up to $1000/month for 1000 requests. A 14-day free trial is available without a credit card.
Is ApproveThis free to try?
Yes, ApproveThis offers a 14-day free trial with no credit card required. You can test all features during the trial.
What is ApproveThis used for?
ApproveThis is used for approval workflows that involve external parties like clients, vendors, and partners. It enables one-click approvals from email, eliminating the need for them to log in or create an account. Common use cases include contract approvals, purchase order confirmations, and client sign-offs.
Who is ApproveThis best for?
ApproveThis is best for agencies, accounting firms, marketing teams, and operations that regularly need external approvals. It's also suitable for any team that wants a simple, secure way to get approvals without chasing emails.
What are the top alternatives to ApproveThis?
Alternatives to ApproveThis include approval workflow tools like DocuSign, Airbase, and Sertifi. However, ApproveThis stands out for its focus on external approvals with no login required for approvers.
What is the main limitation of ApproveThis?
The main limitation is that it's specialized for the approval process; it doesn't offer broader project management features like task dependencies or Gantt charts. Also, the pricing is based on the number of approval requests, which might be limiting for very high volume users.
