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About CodeTwo
What is CodeTwo?
CodeTwo is a software suite for Microsoft 365, Exchange Server, and Outlook, best known for its flagship product, CodeTwo Email Signatures 365. It lets organizations create and manage company-wide email signatures, disclaimers, and marketing banners from a central admin console, ensuring consistent branding across all devices and email clients.
Problem it solves
Without a centralized solution, email signatures are a mess: inconsistent formats, missing legal disclaimers, and no way to roll out updates quickly. CodeTwo eliminates these headaches by letting IT admins manage templates, user permissions, and branding rules from one place, with no user training required.
Who it's for
It's built for IT administrators and managed service providers (MSPs) who need a reliable, secure, and scalable signature solution for Microsoft 365 or Exchange. It's not ideal for small teams that only need a simple signature editor for a handful of users.
Real use cases
Companies use CodeTwo to add branded logos and social icons to emails, automatically include legal disclaimers and GDPR notices, run targeted marketing campaigns via email footers, and delegate signature management to department heads without giving away Exchange admin rights. It's also used during mergers to quickly rebrand email footers across the entire organization.
Key features
- Centralized signature management — Create and update email signatures for the whole company from one admin console, with changes applied instantly.
- Cross-device coverage — Signatures appear consistently in Outlook, web, and mobile clients on any device.
- Marketing campaigns — Add targeted banners to email footers for promotions, events, or internal announcements.
- Disclaimers & legal compliance — Automatically append legal disclaimers, confidentiality notices, or GDPR statements to all outbound email.
- User delegation — Allow non-admins to manage signatures for their teams without granting Exchange admin rights.
- SSO & security — Integrates with Azure AD for single sign-on, maintaining a secure authentication flow.
SaaSpartout Score
7.6
/10
Editorial score from our review methodology — not user ratings.
CodeTwo Pricing
CodeTwo pricing: from $3/user/mo.
Full Feature Plan
CodeTwo Email Signatures 365 is available on a per-user monthly subscription. The starting price is approximately $3 per user per month (billed annually). This plan includes all core features: centralized signature management, mobile and web signatures, marketing campaigns, disclaimers, and user delegation. A 14-day free trial is available with full access to all features. For exact pricing, especially for volume discounts, contact CodeTwo Sales.
Frequently asked questions
Is CodeTwo free?
CodeTwo does not have a free plan. However, it offers a 14-day free trial with full access to its features.
How much does CodeTwo cost?
CodeTwo pricing starts at approximately $3 per user per month when billed annually. There are no startup fees, and you can scale up or down as needed.
Who is CodeTwo best for?
CodeTwo is best for IT administrators and MSPs who manage Microsoft 365 or Exchange environments and need a centralized, secure email signature solution with room for customization and marketing tools.
What are the top alternatives to CodeTwo?
Top alternatives include Exclaimer, BoldSign (formerly Syncro), and OpenText (formerly Micro Focus). Each offers similar features but with different pricing, deployment options, and user interfaces.
Does CodeTwo integrate with Outlook?
Yes, CodeTwo integrates seamlessly with Outlook, Microsoft 365, and Exchange Server. It also supports Azure AD for single sign-on and certification from Microsoft.
What is CodeTwo's main limitation?
CodeTwo is designed specifically for Microsoft environments (Exchange, Outlook, M365). If your organization uses other email platforms like Gmail, this tool is not suitable.
