Dropbox — Productivity

Dropbox is a cloud-based file management platform used by over 700 million registered users. It solves the problem of scattered files and version chaos by automatically syncing your documents, photos, and videos across all your devices—so you can access, share, and collaborate from anywhere.

What it does

Dropbox syncs files between your computer, phone, and the cloud in real time. It keeps version history for 30 days (180 days on Professional and team plans) and lets you share files securely via links with password protection and expiration dates. Smart Sync shows files in your file system without downloading them, saving disk space.

Who it is for

Dropbox is built for remote teams, freelancers, small businesses, and professionals in construction, media, technology, professional services, manufacturing, and education. It is not ideal for users who need local-only storage or who require advanced project management tools without integrations.

Real use cases

Freelancers working across multiple devices can keep every file up to date. Teams can collaborate on documents with Paper, request files from clients without giving folder access, and share large files up to 50 GB (100 GB on Professional and team plans). Security features include 256-bit AES encryption, SSL/TLS, and GDPR compliance.

• File sync — automatic updates across all devices
• Smart Sync — see files in Finder without using disk space
• File requests — collect files from anyone without giving folder access
• Version history — restore previous versions for 30 days (180 days on paid plans)
• Shared links — send files with password protection and expiration dates
• Paper — collaborative document editor with task management
• Large file transfer — send files up to 50 GB (100 GB on Professional and team plans)

Dropbox pricing: from €9.99/mo. Billing model: Freemium.

For comparison: the median starting price in Productivity is $9.99/month, measured across 371 tools we track. See the full SaaS Pricing Index →

Basic (Free)

2 GB of storage. Share files with anyone. Suitable for light personal use.

Plus

€9.99/month (billed yearly). For 1 person. 2 TB of storage. 30-day file recovery. Transfer files up to 50 GB. Edit PDFs and get signatures.

Professional

€16.58/month (billed yearly). For 1 person. 3 TB of storage. 180-day file recovery. Transfer files up to 100 GB. Brand your shared files. Password-protect links.

Standard

€12/user/month (billed yearly, 3+ users). 5 TB for the team. 180-day file recovery. Transfer files up to 100 GB. Team folders, groups, and admin controls.

Advanced

€18/user/month (billed yearly, 3+ users). Starts at 15 TB for the team. 1-year file recovery. End-to-end encryption. Tiered admin management, compliance tracking, and SSO.

All paid plans include a 30-day free trial. Enterprise pricing available on request.

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