Bonsai ◆
Bonsai is an all-in-one business management platform for freelancers and service teams, covering CRM, proposals, contracts, invoicing, time tracking, and expenses.
from $9/user/mo
About Hubdoc
What is Hubdoc?
Hubdoc is a document and data capture software that helps small businesses and accountants automate the collection of financial documents—receipts, bills, statements, and invoices—and turn them into usable data. It works by letting you snap photos, forward emails, upload files, or scan documents directly into the system.
Why use Hubdoc?
Manual data entry is time-consuming and error-prone. Hubdoc extracts key information like supplier names, amounts, invoice numbers, and due dates, then syncs it seamlessly with Xero or QuickBooks Online, with the source document attached. This reduces paperwork and bookkeeping effort, and helps keep financial records audit-ready.
Who is Hubdoc for?
Hubdoc is designed for small business owners, bookkeepers, and accountants who want to streamline their document management and bookkeeping workflows. It's particularly useful for businesses that deal with a high volume of receipts and bills. However, if you prefer a completely free tool with no monthly commitment, you might consider alternatives.
Real use cases
1. A retail business snaps photos of daily receipts and Hubdoc captures and categorizes them automatically.
2. A marketing agency forwards invoice emails to Hubdoc, which extracts due dates and amounts, creating transactions in Xero.
3. An accountant invites clients to share access, giving them real-time visibility into financial data without emailing large files.
Key features
- Capture bills & receipts — Take photos, upload from desktop, forward from email, or scan documents directly.
- Data extraction — Automatically reads supplier names, amounts, invoice numbers, and due dates, eliminating manual entry.
- Seamless syncing — Syncs data and documents with Xero and QuickBooks Online, with source documents attached.
- Collaboration — Grant your accountant access and collaborate with multiple users.
- Unlimited usage — No limits on monthly document volume, perfect for growing businesses.
- Easy backup & export — Download documents, sync with Box, and always have a secure online copy.
- Friendly tech support — Get help when you need it, plus a help desk for common questions.
SaaSpartout Score
7.3
/10
Editorial score from our review methodology — not user ratings.
◆ AI advisor — 30 seconds, no signup
Why are you looking at Finance & Accounting tools today?
Hubdoc Pricing
Hubdoc pricing: from $12/mo.
Free trial
30-day free trial — no credit card required.
Hubdoc Standard
$12 USD per month after trial. Includes unlimited usage, data extraction, syncing with Xero & QuickBooks Online, mobile apps, collaboration, and tech support.
Frequently asked questions
How much does Hubdoc cost?
Hubdoc offers a 30-day free trial with no credit card required, and then costs $12 USD per month thereafter.
Is Hubdoc free?
No, Hubdoc is not free forever. It offers a 30-day free trial, after which it costs $12 per month.
What is Hubdoc used for?
Hubdoc is used to capture bills, receipts, and other financial documents, extract key data, and sync it with accounting platforms like Xero and QuickBooks Online to automate bookkeeping.
Who is Hubdoc best for?
Hubdoc is best for small business owners, bookkeepers, and accountants who want to reduce manual data entry and keep financial records organized.
What are the top alternatives to Hubdoc?
Popular alternatives include Dext, AutoEntry, and Receipt Bank, which offer similar document capture and data extraction features.
What is the main limitation of Hubdoc?
Hubdoc only integrates with Xero and QuickBooks Online, so it may not be suitable for businesses using other accounting software.
