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About Kanban Tool
What is Kanban Tool?
Kanban Tool is an online Kanban board software designed to help teams visualize workflow, manage tasks, and improve productivity. It is built for businesses of all sizes—from startups to enterprises—who want to streamline project management using the Kanban method. The tool includes real-time collaboration, time tracking, and analytics to identify bottlenecks and optimize processes.
Who is it for?
Kanban Tool is ideal for project managers, software development teams, marketing departments, and operations teams who need a simple yet powerful visual management tool. It is not designed for individual task management or personal to-do lists; its strength lies in team collaboration and workflow visualization.
Key features for teams
Key features include customizable boards with swimlanes, card templates with custom fields, time tracking and reporting, WIP limits, due date reminders, and an AI assistant to help build boards. Integrations include developer tools, a well-documented API, and over 30 Power-Ups. The tool also offers SSO and two-factor authentication for security.
Real use cases
Teams use Kanban Tool to manage client workflows, improve time-to-market, enhance cross-team communication, and track project progress at a glance. One customer reported a 48% improvement in time-to-market and a 50% increase in overall productivity.
Key features
- Visual Kanban Boards — Drag & drop interface with customizable swimlanes and layouts to manage tasks at a glance.
- Time Tracking & Reporting — Track time spent on tasks and generate reports to improve team efficiency.
- Advanced Analytics — Use cumulative flow diagrams and cycle time reports to monitor performance and identify bottlenecks.
- AI Assistant — Describe your workflow and the AI builds a Kanban board tailored to your needs.
- Real-Time Collaboration — Team members can comment, share files, and update tasks instantly from anywhere.
- Security & Compliance — SSO, two-factor authentication, and rigorous compliance for enterprise-grade protection.
SaaSpartout Score
7.4
/10
Editorial score from our review methodology — not user ratings.
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Kanban Tool Pricing
Kanban Tool pricing: from €0 (free plan) or €6/user/mo. Billing model: Freemium.
For comparison: the median starting price in Project Management is $15/month, measured across 135 tools we track. See the full SaaS Pricing Index →
Free
€0 per user per month — 2 boards, 2 users, no file attachments.
Team
€6 per user per month — Unlimited boards, file attachments, time tracking and reporting, user groups management, process automation.
Enterprise
€11 per user per month — All Team features plus unlimited boards, file attachments, time tracking, user groups, process automation, and on-site deployment option.
All plans include real-time board updates, advanced analytics, and a 14-day free trial (no credit card required). Upgrade, downgrade, or cancel anytime. Volume discounts and non-profit/educational pricing available on request.
Frequently asked questions
Is Kanban Tool free?
Yes, Kanban Tool offers a free plan with 2 boards and up to 2 users (no file attachments). They also provide a 14-day free trial for paid plans with no credit card required.
How much does Kanban Tool cost?
Pricing starts at €6/user/month for the Team plan (unlimited boards, file attachments, time tracking) and €11/user/month for the Enterprise plan. A free plan is also available.
What are the main features of Kanban Tool?
Key features include visual Kanban boards, real-time collaboration, time tracking, analytics (cumulative flow diagram, cycle time), AI board builder, WIP limits, card templates, and integrations via Power-Ups and API.
Who is Kanban Tool best for?
Kanban Tool is best for small to large businesses, especially project managers, software developers, and operations teams looking to visualize workflows and improve team productivity. It is less suited for individual task management.
What are some alternatives to Kanban Tool?
Popular alternatives include Trello, Jira Software, Monday.com, Asana, and ClickUp. Each offers different pricing and feature sets, so compare based on your team size and needs.
Does Kanban Tool have a time tracking feature?
Yes, time tracking is included in the Team and Enterprise plans, allowing you to log time on tasks and generate reports for productivity analysis.
