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About Koolay
What is Koolay?
Koolay is an all-in-one operating system built specifically for nonprofits. It replaces the need to stitch together separate tools for a website, donations, events, donor CRM, grant discovery, and e-signatures. Instead, Koolay provides a single, integrated system on one modern data model.
Who is it for?
Koolay is designed for small to enterprise nonprofits that are tired of managing multiple disconnected tools. It's ideal for organizations that want to streamline grant management (with EIN-matched discovery) and donor management in one place. It is not for organizations that prefer to use a stack of best-of-breed, single-purpose tools.
Key Use Cases
For Grant Seekers: Use GrantHub Lite to access a free grant database and application tracker, even if you are under $1M in revenue. The platform boasts 30K+ live opportunities and EIN-matched discovery across 1.9M nonprofits and 184K funders.
For Donor Management: Keep all donor information, interactions, and history in one CRM that seamlessly connects with your grant pipeline and fundraising events. Koolay also offers an AI writer trained on your organization to streamline grant writing.
Key features
- EIN-Matched Grant Discovery — Find relevant funders from a database of 30K+ live opportunities across 1.9M nonprofits and 184K funders.
- GrantHub Lite (Free) — A real grant database and application tracker, free forever for nonprofits under $1M in revenue.
- Unified CRM & Grant Pipeline — Manage donors and grant applications in a single Kanban pipeline, eliminating the need for separate tools like Instrumentl and a CRM.
- AI Grant Writer — Access an AI writer trained on your organization's data to assist with drafting grant proposals.
- Donation & Event Pages — Build and manage donation pages and events natively within the same system as your CRM and grants.
- Built-in E-Sign — Manage signatures and documents without needing a separate service like DocuSign.
SaaSpartout Score
7.2
/10
Editorial score from our review methodology — not user ratings.
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Koolay Pricing
Koolay pricing: Free (under $1M revenue), Pro plans available. Billing model: Free.
GrantHub Lite (Free)
Free forever for nonprofits under $1M in revenue. Includes a grant database, application tracker, and access to 30K+ live opportunities. No credit card required.
GrantHub Pro
An enhanced version of the grant hub, offering additional features like Why-GO scoring and 990-PF dossiers. (Contact Koolay for specific pricing).
All-in-One Platform
Koolay's full platform combines website CMS, donations, events, donor CRM, grants, and e-sign. Pricing is predictable and transparent. (Contact Koolay for a demo and specific pricing).
Note: Free trial and demo are available by booking a call on the Koolay website.
Frequently asked questions
Is Koolay free?
Yes, Koolay offers GrantHub Lite, which is a free grant database and application tracker for nonprofits with under $1M in revenue. It's free forever and doesn't require a credit card.
How much does Koolay cost?
Koolay offers a free plan (GrantHub Lite) for smaller nonprofits. For its full all-in-one platform and advanced features like GrantHub Pro, you'll need to contact the sales team for a quote based on your organization's needs.
What is Koolay used for?
Koolay is an operating system for nonprofits that combines grant discovery and management, donor CRM, website building, donation pages, events, and e-signatures into one integrated platform.
Who is Koolay best for?
Koolay is best for nonprofits of any size that are looking to replace a 'stitched stack' of multiple disconnected tools with a single, unified system. It is particularly useful for organizations seeking integrated grant and donor management.
What are the best Koolay alternatives?
Common alternatives to Koolay include specialized tools like Instrumentl for grants, Salesforce or Bloomerang as a donor CRM, and DonorPerfect for fundraising. Koolay's key advantage is combining these functions into one system.
Does Koolay offer grant writing services?
Yes, for an additional fee, Koolay offers expert grant-writing services. Their team performs funder research, writing, and submission, aiming for a success rate 3-5x higher than the average.
