You Need A Wiki — Productivity

What is You Need A Wiki?

You Need A Wiki is a SaaS tool that lets you turn your existing Google Docs and Google Drive files into a structured, searchable wiki. It connects directly to your Google Drive, so your docs stay the single source of truth. Any changes you make in Docs appear instantly in the wiki—no duplicate content, no complex migration.

Problem it solves

Teams using Google Docs often struggle with scattered files, outdated information, and no easy way to find what they need. You Need A Wiki solves this by giving you a nested tree menu, full-text search, and a familiar Google Docs editor underneath. It replaces the chaos of shared drives with an organized knowledge base that your team actually wants to use.

Who it is for (and who it is NOT for)

This tool is ideal for teams already committed to Google Workspace—especially startups, SMBs, and departments that need a quick, low-friction wiki. It is not designed for teams using Microsoft 365 or those wanting a standalone editor; it requires Google Drive. Best use cases: onboarding new employees, documenting processes, centralizing standard operating procedures, and preventing duplicate work.

Real use cases

Onboard new hires with an organized handbook, store company policies in a public or private wiki, create an internal knowledge base for support teams, or document engineering runbooks—all from the Google Docs your team already writes.

• Google Drive integration — Import existing Google Drive folders and files instantly. Your wiki is built from your current docs.
• Nested tree menu — Organize pages in a clear hierarchy with speedy search and navigation.
• Read-only mode — Prevent accidental edits while keeping docs accessible to readers.
• Live collaboration — Edit and co-author in Google Docs with real-time suggestions, chat, and advanced formatting.
• Custom domain alias — Brand your wiki with your own domain (on paid plans).
• Embed as iframe — Drop your wiki into any website or intranet page.
• Unlimited read-only users & wikis — Scale your knowledge base without per-viewer costs.

You Need A Wiki pricing: Free for 1 user, from $19/month. Billing model: Freemium.

Free

$0/month — 1 user, unlimited wikis, Google Drive integration, search document content, unlimited read-only users.

Up to 10 users

$19/month — All Free features, plus up to 10 team members, custom domain alias, custom sidebar color.

Up to 25 users

$49/month — All features for up to 25 users.

Up to 75 users

$99/month — All features for up to 75 users.

All plans include a free trial. For more than 75 users or enterprise installation, contact You Need A Wiki directly. Non-profit organizations receive a 50% discount.

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