Bonsai is an all-in-one business management platform for freelancers and service teams, covering CRM, proposals, contracts, invoicing, time tracking, and expenses.
from $9/user/mo
About Booksmate
What is Booksmate?
Booksmate is an AI-powered invoice and receipt automation software that saves you days of manual data entry. It automatically fetches invoices and receipts from over 400 websites (e.g., Stripe, Amazon, Google Ads, Shopify) and from your Gmail, Outlook, or IMAP inboxes. It then extracts key data with 99.9% AI accuracy and auto-categorizes every expense, syncing seamlessly to Xero, QuickBooks, and Google Drive.
What problem does it solve?
Without Booksmate, you waste hours logging into each supplier portal, hunting through email for receipts, downloading PDFs, renaming files, and copying data into your accounting software—often missing invoices or creating duplicates. Booksmate eliminates this tedious manual work, reducing errors and ensuring every expense is captured and categorized automatically.
Who is it for?
Booksmate is ideal for freelancers, small to mid-sized business owners, and accountants who deal with a high volume of invoices and receipts and want to streamline their bookkeeping. It’s especially valuable for those using Xero or QuickBooks and selling through multiple online platforms. It is not designed for enterprises needing complex procurement workflows or multi-entity consolidation; for them, a full AP automation suite might be more suitable.
Real use cases
An e-commerce seller can automatically pull invoices from Amazon Seller Central, Stripe, and PayPal, and have them exported to QuickBooks. A marketing agency can fetch receipts from Google Ads, Meta Ads, and social media platforms, then sync to Xero for accurate client billing. A freelancer can snap a photo of a physical receipt via WhatsApp and have it OCR’d and categorized instantly.
Key features
- Website Scanning — Automatically downloads invoices from 400+ websites, including Stripe, Amazon, Google Ads, and more.
- Email Inbox Scanning — Fetches invoices and receipts from Gmail, Outlook, or any IMAP inbox, so you never miss a document.
- Receipt Scanner — Snap a photo of a physical receipt with your phone and send it via WhatsApp; Booksmate OCRs the data and files it.
- AI Data Extraction — 99.9% accuracy on invoice data extraction, with auto-categorization of expenses.
- Automatic Exports — Syncs directly to Xero, QuickBooks, and Google Drive, saving you hours of manual data entry.
- Multi-platform Support — Works with popular tools like Shutterstock, Shopify, Canva, and many others to cover all your suppliers.
SaaSpartout Score
7.6
/10
Editorial score from our review methodology — not user ratings.
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Booksmate Pricing
Booksmate pricing: from $19/mo.
For comparison: the median starting price in Finance & Accounting is $19/month, measured across 145 tools we track. See the full SaaS Pricing Index →
Basic — $19/month (billed annually)
Includes 600 documents/year, 1 team member, unlimited websites, unlimited emails, advanced OCR, scan receipts via WhatsApp, and auto-export integrations.
Business — $49/month (billed annually)
Everything in Basic, plus 6,000 documents/year, up to 5 team members, and priority support (12-hour response).
Enterprise — $99/month (billed annually)
Everything in Business, plus unlimited documents, unlimited team members, priority support (6-hour response), and 400+ integrations.
All plans come with a 7-day free trial and can be canceled anytime. You can also switch plans later.
Frequently asked questions
How much does Booksmate cost?
Booksmate starts at $19 per month (billed annually) for the Basic plan. The Business plan is $49/month, and Enterprise is $99/month, both billed annually. A 7-day free trial is available for all plans.
Is there a free trial for Booksmate?
Yes, Booksmate offers a 7-day free trial on all plans. You can cancel anytime during the trial without being charged.
Who is Booksmate best for?
Booksmate is best for freelancers, small to medium businesses, and accountants who want to automate invoice and receipt capture from online platforms and email, then sync directly to Xero or QuickBooks. It saves time and reduces errors for anyone who regularly deals with invoices from multiple vendors.
What are the top alternatives to Booksmate?
Top alternatives include GetMyInvoices, Dext (formerly Receipt Bank), Hubdoc, and AutoEntry. These also automate invoice capture and data extraction, but Booksmate stands out with its AI accuracy and broad website coverage.
Does Booksmate integrate with Xero and QuickBooks?
Yes, Booksmate has native integrations with Xero, QuickBooks, and Google Drive. It automatically exports extracted invoice data to these platforms, eliminating manual entry.
What is the main limitation of Booksmate?
The main limitation is that it’s designed for invoice capture and categorization, not for complex approval workflows or multi-entity consolidation. Enterprises with advanced AP processes may need a more comprehensive solution.
