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About Planday
What is Planday?
Planday is a workforce management platform that helps businesses streamline employee scheduling, time tracking, and payroll. It uses AI to build smart rosters, reducing admin time and improving shift predictability. With a mobile app for team communication and real-time earnings, Planday keeps everyone aligned.
How does Planday work?
Planday automates scheduling with AI, enforces working time rules for compliance, and provides reporting and forecasts to predict staffing needs. It integrates with payroll systems and offers a central communication hub, replacing scattered messages and paper printouts.
Who is Planday for?
Planday is ideal for shift-based industries like hospitality, healthcare, hotels, and retail—businesses with multiple sites or large teams that need predictable scheduling and cost control. It's not for solo freelancers or small teams with simple scheduling needs who don't require compliance or payroll features.
Real use cases
Hospitals use Planday to ensure consistent care with predictable schedules. Hotels manage multiple teams and sites for a consistent guest experience. Retailers reduce scheduling stress and focus on sales. Franchises like CeX use it to manage wage costs across 16 stores and halve payroll processing time.
Key features
- AI Scheduling — Build smart, AI-powered rotas that save time and money.
- Mobile App — Staff access shifts, real-time earnings, and messages on the go.
- Communication Hub — Centralize messages, reducing scattered WhatsApp and emails.
- Reporting & Forecasting — Predict staffing needs and control labour costs.
- Payroll Integration — Accurate time tracking for error-free payroll, with integrations like Xero.
- Compliance Warnings — Define working time rules to help you stay compliant.
- Team Communication — Send instant job instructions to staff, even for urgent tasks.
SaaSpartout Score
7.4
/10
Editorial score from our review methodology — not user ratings.
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Planday Pricing
Planday pricing: from £2.99/user/mo.
Starter Plan
From £2.99 per user/month, min. 5 users. Includes intuitive scheduling, simple time tracking, working time rules, basic payroll reporting, team communication, help centre and live chat support. 30-day free trial.
Plus Plan
Per user/month (custom pricing). Includes advanced scheduling, leave and absence management, accurate payroll reporting and integrations, revenue integration and reporting, access to integrations and API, employee information and document management. 30-day free trial.
Pro Plan
Custom pricing for larger organisations. Includes custom planning metrics, auto-scheduling, configurable organisational structure, custom permissions and user roles, dedicated phone support, and custom account set up. Book a demo.
All plans come with a 30-day free trial, no credit card required.
Frequently asked questions
How much does Planday cost?
Planday pricing starts at £2.99 per user per month (Starter plan, min. 5 users). Plus and Pro plans have custom pricing based on your needs.
Does Planday offer a free trial?
Yes, Planday offers a 30-day free trial with no credit card required, and you can cancel anytime.
Who is Planday best for?
Planday is best for shift-based businesses like hospitality, healthcare, hotels, and retail, especially those with multiple sites or larger teams needing compliance, payroll, and forecasting.
What are key Planday alternatives?
Common alternatives include Deputy, When I Work, Homebase, and Sling, which also offer employee scheduling and time tracking. Planday distinguishes itself with AI-powered scheduling and strong payroll integrations.
What are the main limitations of Planday?
Planday's Starter plan lacks advanced features like auto-scheduling and custom permissions. The minimum of 5 users may be restrictive for very small teams, and Pro plan pricing requires a demo.
Does Planday integrate with payroll systems?
Yes, Planday offers payroll integrations, including with Xero, which can halve payroll processing time. It also provides accurate time tracking data for error-free payroll.
