Lunch Money ◆
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About Substly
What is Substly?
Substly is a lightweight SaaS management platform that helps small and medium-sized businesses detect, monitor, and manage their entire SaaS environment. It solves the problem of wasted spending on unused licenses and unapproved apps (shadow IT) by giving finance teams, IT admins, and startup founders a single dashboard for cost control, license optimization, and renewal alerts.
Who is it for?
Substly is built for SMBs that need enterprise-grade SaaS control without the bloat. It is ideal for finance teams tracking dozens of subscriptions, IT managers monitoring shadow IT, and startup founders wanting to control recurring costs. It is not designed for large enterprises with complex multi-tenant Active Directory environments (use the custom plan for that).
Real use cases
Automatically detect unused M365 licenses and reclaim them, get notified when a subscription price changes, and streamline employee offboarding by revoking SaaS access. Substly also helps security teams flag unapproved apps in use across the company.
Key features
- Automated Discovery — Detect SaaS apps across your organization via Google Workspace, Microsoft Entra ID, and browser extensions.
- Shadow IT Monitoring — Continuously monitor unapproved applications and notify employees which apps to avoid.
- Usage & License Optimization — See individual adoption rates, identify unused licenses, and optimize M365 licenses.
- Contract & Cost Management — Add contracts, renewal dates, and costs; get alerts before renewals.
- Spend Analytics — View historic and future spend per subscription with category breakdowns.
- Employee Offboarding — Streamline SaaS access removal when employees leave.
- Data Exports — Export full lists of services, users, and costs for reporting.
Substly Pricing
Substly pricing: from €95/mo. Billing model: Freemium.
Monitor
Starting at €95/mo (billed yearly) or €120/mo (billed monthly). Includes multi-source discovery engine, shadow IT detection, contract & cost management, renewal alerts.
Optimize
Starting at €190/mo (billed yearly) or €240/mo (billed monthly). Everything in Monitor, plus unused license detection, employee offboarding, and M365 license optimization.
Custom plan
Contact for pricing. Everything in Optimize, plus custom APIs, multiple AD tenants, and custom reports & analyses.
A free trial is available—no credit card required to start.
Frequently asked questions
Is Substly free?
Substly offers a free trial. Paid plans start at €95/mo (billed yearly) for the Monitor plan.
How much does Substly cost?
Pricing starts at €95/mo (billed yearly) for the Monitor plan. The Optimize plan starts at €190/mo. All prices are also available in USD and GBP.
What does Substly do?
Substly is a SaaS management platform that helps small businesses detect all apps in use, monitor shadow IT, track costs, and optimize license usage—all from one dashboard.
Who is Substly best for?
It is best for SMBs, finance teams, IT managers, and startup founders who need SaaS cost control and shadow IT detection without enterprise complexity.
Does Substly integrate with Microsoft 365?
Yes, Substly integrates with Microsoft Entra ID and Google Workspace to discover apps and optimize M365 licenses.
What is a key limitation of Substly?
Substly is built for SMBs. Large enterprises with complex multi-tenant environments may need the custom plan for full support.
