WorkflowMAX — Project Management

What is WorkflowMAX?

WorkflowMAX is an all-in-one project and job management software designed for service-based businesses. It centralizes estimating, quoting, job management, time tracking, invoicing, and reporting in one platform. By integrating with accounting tools like Xero and QuickBooks, it eliminates double-handling and streamlines workflows.

Problem it solves

Service firms often struggle with juggling multiple tools, losing track of billable hours, and inaccurate reporting. WorkflowMAX solves this by capturing every minute of time, managing jobs and tasks from one place, and providing real-time data dashboards so you can make better business decisions.

Who it is for

WorkflowMAX is ideal for architects, engineers, construction firms, business consultants, and creative agencies that manage multiple complex projects. It is NOT for solo freelancers looking for simple task management—it's built for teams needing robust project and job management.

Real use cases

For an architecture firm, WorkflowMAX helps track project timelines and budgets. A consulting firm uses it to capture billable hours and automate invoicing. A construction company can manage jobs from estimate to completion, with document management and client communication in one spot.

• Estimating and quoting — Send professional, customisable quotes and budgets in minutes.
• Xero and QuickBooks integration — Seamlessly sync financial data and eliminate double-handling.
• Time tracking — Capture every billable minute and never miss chargeable time again.
• Invoicing — Create beautiful, customised invoices and get paid faster.
• Job management — Manage all jobs, tasks, and people from one place to never miss a deadline.
• Reporting and dashboard — Make better business decisions based on real-time data and reports.
• Lead manager — Track every step of your leads and sales pipeline.

WorkflowMAX pricing: from $29/mo.

For comparison: the median starting price in Project Management is $12/month, measured across 118 tools we track. See the full SaaS Pricing Index →

Starter Plan – from $29/mo

For small teams: includes job management, time tracking, and basic reporting. Integrates with Xero or QuickBooks (check current feature set).

Professional Plan – from $59/mo

Adds advanced features like estimating, lead management, and more integrations (verify exact pricing on site).

Business Plan – from $99/mo

For larger firms: includes everything in Professional, plus priority support and advanced reporting (verify details).

All plans come with a free trial. Contact WorkflowMAX for a free demo.

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