Routine

Routine is a desktop and mobile productivity app that unifies your calendar, tasks, notes, and projects into a single timeline view, powered by AI. Instead of switching between a calendar, to-do list, and note-taking tool, you see everything in one daily view that adapts as you work. It helps ambitious professionals and teams capture tasks quickly, manage meetings, and automate repetitive work.

What it does

Routine integrates calendar events, tasks, notes, project boards, and contacts into one timeline. Key features include a universal inbox for centralizing tasks and notifications, AI meeting notes that summarize meetings and turn action items into tasks, an AI voice assistant for hands-free task creation, and custom databases with backlinks. It syncs two-way with Google Calendar and Outlook, and is available on Mac, Windows, Linux, iOS, Android, and web.

Who it's for

• Freelancers and executives who need to manage client work, deadlines, and meetings without app-switching
• Remote workers and teams juggling multiple projects and calendars
• Students and hobbyists getting organized — the free plan supports basic needs

Routine is not for those who need advanced CRM, dedicated HR tools, or native time tracking without a paid plan (time tracking is Professional and above).

Use cases

Freelancers use Routine to block time for tasks, plan their week, and capture ideas via hotkey. Teams leverage workspaces, versioning, and AI agents to automate processes and stay aligned. Over 100,000 professionals and teams—including YC partners and CTOs—have adopted it as a single source of truth.

• Unified timeline — see calendar events, tasks, and notes in one daily, weekly, or monthly view
• AI meeting notes — summarize meetings and automatically turn action items into tasks, no bot required
• AI voice assistant — delegate remembering or organizing via voice, ideal on the go
• Universal inbox — centralize all tasks, messages, and notifications from different apps
• Custom databases — define your own data model (e.g., customers, projects, bug reports) with properties, relations, and backlinks
• Drag-and-drop rescheduling — move tasks and events by dragging on the timeline
• Calendar sync — two-way sync with Google Calendar and Outlook