Flowlu ◆
Flowlu is an all-in-one business platform combining CRM, project management, invoicing, finance, and a knowledge base.
Free·from $9/user/mo
About SmartTask
What is SmartTask?
SmartTask is an all-in-one project management and CRM platform designed to help client-facing teams run their work without chaos. It consolidates projects, knowledge, and client conversations into one place, eliminating the need to switch between disconnected tools. Trusted by over 20,000 teams, SmartTask helps you keep projects, tasks, and client communication organized, with features like task dependencies, custom fields, time tracking, and client portals.
What problem does it solve?
Many teams struggle with data scattered across different tools, leading to time-consuming manual consolidation, errors, and reduced productivity. SmartTask solves this by providing a central hub where you can manage projects, track time, and collaborate with clients—all in one platform. It ensures everyone has visibility into what needs to be done, keeps workflows moving, and helps you deliver projects on time and within budget.
Who is it for?
SmartTask is ideal for client delivery teams—such as marketing agencies, design studios, software & IT consultancy, and architecture & interior firms—that need to manage multiple projects, track billable hours, and maintain clear client communication. It's also suitable for growing teams that need reporting, dashboards, and time tracking to run profitable projects. However, it may not be best for individuals looking for a simple personal task manager or teams that require advanced portfolio management with unlimited custom fields.
Use cases
SmartTask can be used to manage client projects from kickoff to delivery, track billable time and generate invoices, collaborate with internal teams while controlling what clients see, and automate workflows with reminders and forms. Its budgeting features help you run profitable projects, and its resource management tools help prevent burnout by balancing workloads.
Key features
- Unlimited Tasks — Manage projects with unlimited tasks, subtasks, and dependencies to keep work moving.
- Resource Management — Assign hourly rates, track billable hours, and prevent burnout by balancing workloads.
- Time Tracking — Track time on tasks, create accurate invoices from time entries, and run profitable projects.
- Analytics and Reporting — Gain insights into project performance and team productivity with dashboards.
- Sales & CRM — Manage client conversations, track deals, and keep all client information in one place.
- Budgeting — Set and monitor project budgets to avoid overruns and stay within scope.
- Branded Client Portal — Deliver a professional client experience with private project views, tasks, and comments.
SaaSpartout Score
7.3
/10
Editorial score from our review methodology — not user ratings.
SmartTask Pricing
SmartTask pricing: from $0 (free plan) / $6 per user/mo billed yearly. Billing model: Freemium.
Free Forever
Perfect for teams who want to explore core features before scaling up. $0 per user / month billed yearly. Includes: Unlimited Tasks, Unlimited Users, Unlimited Projects, Unlimited Contacts, Unlimited Guests, Karma Points, Embed views, and Access to all features.
Premium
For individuals and small teams looking to manage their tasks. $6 per user / month billed yearly. Includes everything in Free, plus: Custom Fields, Milestones, Reminders, Forms, Private groups, and Workflows.
Business
For growing teams managing projects that need reporting or time tracking. $11 per user / month billed yearly. Includes everything in Premium, plus: Timeline View, Dashboards, Portfolios, Time Tracking, Budgeting, Call recording integration, and Custom branding (Add on).
Enterprise
For larger teams that need advanced controls, deeper customization, and priority support and implementation services. Contact Sales. Includes everything in Business, plus: Single sign-on (SSO), Whitelabel, Enterprise API access, Customer Success Manager, and Access to managed services.
Start with a free plan and upgrade anytime. No credit card required for the free tier.
Frequently asked questions
Is SmartTask free?
Yes, SmartTask offers a free forever plan for up to unlimited users and projects, with access to all core features. Paid plans start at $6 per user per month (billed annually).
How much does SmartTask cost?
SmartTask pricing starts at $0 per user/month for the Free Forever plan. The Premium plan is $6 per user/month and the Business plan is $11 per user/month (both billed annually). Enterprise pricing is available upon contacting sales.
What is SmartTask used for?
SmartTask is a project management and CRM tool used by client delivery teams to manage projects, track time, collaborate with clients, and keep all work and client communication in one place.
Who is SmartTask best for?
SmartTask is best for client-focused teams such as marketing agencies, design studios, software/IT consultancies, and architecture firms that need to manage projects, track billable hours, and maintain client portals.
What are top alternatives to SmartTask?
Top alternatives to SmartTask include Asana, Monday.com, and ClickUp. These tools also offer project management and collaboration features, but may lack the integrated CRM or client portal functionality that SmartTask provides.
Does SmartTask have a free trial?
SmartTask does not require a trial because it has a free forever plan that gives you access to all core features. You can start using it for free and upgrade when you need advanced features.
