Ubeya — HR & Recruiting

What is Ubeya?

Ubeya is an all-in-one workforce management platform designed for staffing agencies and event-based businesses. It combines smart scheduling, time and attendance tracking, communication tools, and payroll processing into a single customizable system. By automating manual processes, Ubeya helps companies reduce staffing costs, improve worker engagement, and streamline operations.

Who is it for?

Ubeya is built for venues, hospitality groups, promotional staffing agencies, and event companies that manage both direct and agency staff. It is particularly useful for organizations with large, variable workforces spread across multiple locations. If your team relies on spreadsheets, paper schedules, or endless email chains to coordinate shifts, Ubeya can replace that with real-time visibility and automated workflows.

Real use cases

Delaware North cut planning time by 90% using Ubeya, gaining full workforce visibility and streamlining payroll. Constellation replaced paper schedules across hundreds of venues, improving staffing decisions and retention. Mint People doubled worker engagement and significantly cut costs with Ubeya's worker app. These examples show how Ubeya scales from a single venue to complex multi-site operations.

However, Ubeya is not primarily designed for small, fixed teams or non-event-based industries like retail or healthcare. If your workforce is small and schedules rarely change, simpler tools may suffice. But for high-volume staffing with frequent shift swaps and compliance needs, Ubeya is a strong fit.

• AI-Powered Scheduling — Automatically create optimized schedules that reduce planning time and ensure coverage.
• Time & Attendance — Track clock-ins via mobile app with GPS, QR codes, and face recognition; manage overtime and absences.
• Communication Tools — Event-based chat, announcement feeds, and shift swap requests keep your team informed and engaged.
• Payroll & Compliance — Streamline payroll with integrated timesheets, financial reports, and compliance features (on higher tiers).
• VMS & Supplier Integration — Manage agency staff and supplier relationships through a dedicated Vendor Management System.
• Mobile Worker App — Give your crew an iOS/Android app to view schedules, clock in, and communicate.
• Integration Ecosystem — Connect with ATS (Applicant Tracking Systems) and leverage API access for custom workflows (on Premium/Enterprise).

Ubeya pricing: from $4/active worker/mo.

For comparison: the median starting price in HR & Recruiting is $24.50/month, measured across 152 tools we track. See the full SaaS Pricing Index →

Free Plan (Network Access)

$0 — Includes worker app, manual scheduling, and limited timesheet. Available only to businesses working with Ubeya customers.

Basic

$4 per active worker/month (minimum $50/mo) — Includes scheduling, availability check, timesheet, client management, and feed & chat.

Pro

$7 per active worker/month (minimum $259/mo) — Most popular. Includes everything in Basic, plus 2 branches, advanced time capturing, payroll, workflows, and financial reports.

Premium

$10 per active worker/month (minimum $499/mo) — Includes everything in Pro, plus up to 5 branches, compliance, payroll integration, ATS integration, API access, and dedicated support manager.

Enterprise

Custom pricing — Contact sales for exclusive features tailored to your organization.

All plans are available with monthly or annual billing (annual saves 17%). A free trial is available for Basic and Pro plans ("Try for free" buttons). Active workers are only those booked during a given month.

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